The Ross Center for Disability Services: Documentation Guidelines: Deaf/Hearing Impaired Documentation Guidelines

The Ross Center for Disability Services

Documentation Guidelines

Physical Disabilities Documentation Guidelines
Head Injury Documentation Guidelines
Blind/Visual Impairment Documentation Guidelines
Deaf/Hearing Impaired Documentation Guideline
Learning Disability Documentation Guidelines
Attention Deficit (Hyperactive) Disorder Documentation Guidelines
Psychiatric/Emotional Disabilities Documentation Guidelines

Deaf / Hearing Impaired Documentation Guidelines

You must provide medical documentation of your disability as it relates to the accommodations you are requesting. Your documentation needs to be current (in order to reflect present functioning) and from a qualified professional. (e.g. medical doctor). The medical report should be specific about your diagnosis and functional limitations, and signed by the professional who is making the diagnosis.

Confidentiality Statement

Ross Center for Disability Services will not release any information at any point in the disability accommodation process regarding an individual’s diagnosis or medical information without his or her informed written consent or under compulsion of legal process. Information will be released only on a “need to know” basis, except where otherwise required by law. All documentation will be stored in a secure place.

Assessment

If your disability is progressive, or if you experience any change in the severity that would affect your accommodations, you must provide updated documentation that reflects the change in status.

Audiologist can provide information regarding diagnosis and treatment of those individuals who are deaf or hearing impaired. Recommended documentation should be current (within 3 years). If condition involves progressive loss, a more current diagnosis is required. Documentation should include:

A detailed summary of audiometric procedures and/or audiological testing indicating the nature and the degree of hearing loss, and any speech recognition/discrimination evaluations if appropriate

A summary of assessment procedures used to make the evaluation and a narrative summary of results

A current diagnosis of hearing impairment. Include level of severity and date and age of onset of hearing loss

Pertinent history

Narrative of whether the hearing loss is stable or progressive

Whether assistive devices such as hearing aids or FM systems are used and how effective they are

A description the student's functional limitations in an educational setting and how the hearing loss may affect class participation

Suggestions of reasonable accommodations that might be appropriate at the postsecondary level are encouraged. These recommendations should be supported by the diagnosis. Please note that Disability Services will make the final determination of eligibility for accommodations

Name, address, phone number and title and/or credentials of the specialist.

*** Note that submission of documentation is not the same as the request for services. You still must complete the Service Request Form. The RCDS cannot support any accommodation requests until the documentation is complete.

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